What did your daily schedule look like when focusing on the agency side or when just starting out, and did you use an hour‑by‑hour plan with time blocks for strategy, follow‑ups, etc.?

#121 · An Optimized Daily Regimen for AI Automation Agencies

youtube ↗Agency Operations

What did your daily schedule look like when focusing on the agency side or when just starting out, and did you use an hour‑by‑hour plan with time blocks for strategy, follow‑ups, etc.?

I don’t follow a strict hour‑by‑hour schedule, but my day mirrors a typical agency pipeline. I start with lead generation—cold email, Upwork, LinkedIn, communities, trade shows—whatever brings in prospects. After generating leads, I move them to sales calls, then kickoff calls, fulfillment, and finally retention/follow‑up. I recommend structuring your day the same way: begin with lead gen for one or two hours, then handle sales calls (especially early if you’re just starting), followed by onboarding/kickoff calls, then fulfillment (one to two hours), and finish with retention/follow‑up tasks. I use this framework daily; it’s essentially the same whether I’m scaling or just starting. To maximize reputation (my lead‑gen proxy), I focus on community management and inbox zero, then create content (which also generates leads), then fulfillment, and finish with light admin. I always front‑load the highest‑ROI activity—lead gen—when my mind is fresh and energy is high, then work down the stack.

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youtube ↗Agency Operations

What is your daily routine or typical day in the life?

My routine shifts a lot, but the number‑one priority is daily actionables focused on lead generation and marketing. I front‑load growth‑related tasks first. I usually wake up between 4:30 am and 5:30 am, then spend time on community management because it’s high ROI and feeds lead gen. After that I handle client management and fulfillment in dedicated windows. I record content for my channels, work on automation builds, and then hit the gym, trying to front‑load that as well. The rest of the day is a mix of more content creation, client calls, and assorted tasks. I do try to get sleep, because I’ve had virtually no churn and I prioritize rest to avoid hustle‑culture burnout.

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youtube ↗Agency Operations

How should I manage my time to run an agency while balancing an internship that gives me only 1‑2 hours on weekdays and weekends free, including whether I should do client calls on weekends or follow a different approach?

You have about 5 to 10 hours on weekdays and another 8 to 10 hours on weekends, giving you roughly 25 hours a week to grow your agency—you don’t have to use all of them. My recommendation is to front‑load your lead generation first thing in the day. If you have any time before your internship, use it; otherwise, do your lead gen, marketing, and outreach the moment you wake up. You could wake up a little earlier and shift that effort to the morning instead of the evening. As soon as you’re up, send out Upwork applications, cold emails, and custom DMs, aiming for 5 to 10 each day, and keep that up all week. Booking meetings with western clients will be tough because of the time‑zone gap, so you likely won’t be able to schedule calls during your daytime hours. A weekend angle might work unless you can find clients closer to your time zone, in which case you could meet after your internship. Since you’re already comfortable with no‑code tools and know how to market your services, the real issue is time management. Try batching your sales calls and fulfillment for the weekends, and during the week focus on lead generation. You’ll also need a way to show progress to clients throughout the week—don’t let them think you only work on weekends. A simple update rhythm works: on Mondays and Thursdays give a brief update of what you completed over the weekend (e.g., ‘Hey, I just finished X, Y, Z’), and batch the actual work you did on Saturday or Sunday into those updates. It’s not ideal, but if you’re smart about dividing your work and prioritize the highest‑ROI activity—getting new leads—you’ll be fine. That’s what I’d do in your situation. Thanks.

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youtube ↗Agency Operations

Can you walk me through your actual daily routine?

I wake up between 5 and 6 a.m., letting nature wake me instead of an alarm to avoid adrenaline spikes. First I check my higher‑ticket community (Make Money with Make) and respond to any recent activity—either writing text posts with Aqua dictation or recording custom Loom videos that solve members’ problems. I repeat the same process for the Maker School community, which usually has more roast requests because it’s larger and full of beginners. After that I take a call—either a community call, a coaching session, or a sales call—usually between 8 and 9 a.m.; if it’s at 8 I sometimes get cut off, but at 9 I can finish my prep work beforehand. Once the call ends I’m warmed up and I record the daily updates video. After the video, if I have content for the main channel I film it, then the rest of the day is agency work: reviewing new LeftClick clients, drafting proposal templates, recording Loom videos for prospects, discussing strategy with my business partner Noah, and working with a developer on our website revamp. I finish the day with lower‑value tasks. I order my workflow this way because I start with the activities that generate the most revenue and move down to those that earn less, ensuring I always hit the high‑impact items first.

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youtube ↗Mindset

What is your daily routine like?

I wake around 5 a.m., handle community management (30–60 min), then record a daily update. After that I manage Platinum and Maker Zero communities (5–10 min), record main‑channel content or write a script for the next session, have lunch and hit the gym, then spend a 3–4‑hour block on growth‑focused work (personal brand, businesses), followed by sales activities, then fulfillment/consulting work. My day is built around large growth blocks because I view growth as the most important activity. I also track growth rates financially, aiming for ~0.55% daily to compound sign‑ups, and note a ~72‑hour lag between viral content and new members.

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