#228 · un-pausing my daily updates

youtube ↗Sales

After gaining a client, how do you get the contract and transfer payment? Is it via Stripe?

It's straightforward and depends on the platform. On Upwork they handle payments, escrow, and invoices, so beginners don't need Stripe or a business account. Otherwise, ask the prospect for a fixed-price or hourly offer based on your negotiation; you can split payments into milestones (e.g., 50% up front, 33% each). The prospect creates an offer, you accept, and the money goes into escrow—a neutral account that releases funds when you submit the agreed deliverables. To reduce drop-off, combine the proposal, contract, and invoice into one document after the sales call; the client signs, a payment page appears, and after the invoice you receive an email booking the onboarding call. This cuts the funnel loss from ~40% to ~20%. US companies tend to move faster through this process than European ones, which often require more steps.

paymentcontractupworkescrow

Related answers

youtube ↗Agency Operations

Can you explain how to service a client after closing, including proposal details, setting up an Instantly account, pricing, and money transfers?

I’ve already recorded videos on this, but in short: help the client create an Instantly account using your affiliate link (you earn 30‑40 % commission). For payments, I use Stripe for direct transfers and Upwork for freelance work—Upwork takes about 7 % after fees. When pricing, bundle services into a subscription or retainer, outline deliverables clearly, and add a small margin (2‑4 %) to cover costs. This creates a clear, repeatable process for agency work.

client servicepricinginstantlypayments
youtube ↗Sales

How do you handle recurring retainer payments and invoicing with Stripe, and what tools do you use for proposals and sales workflow?

For recurring retainer payments, I rely on Stripe’s built‑in subscription/invoicing feature: create a customer, attach a recurring product to an invoice, and send it. I don’t need a fancy automated system—manually putting together an invoice takes about 30 seconds and is worth it. For the sales workflow, I use a simple form during calls to capture the customer’s name, email, phone, business, and problem details. That form triggers a make.com workflow that feeds the data into AI, which populates a proposal template on platforms like Panadoc, Better Proposals, or Quiller. Panadoc is handy because it includes payment integration that handles Stripe, though its API cost is high ($2 per document). The overall process is: sales call → form → make.com → AI‑filled proposal → send to client. You don’t need to build a custom widget or workflow; the existing tools are sufficient.

stripe invoicingproposal generatormake.com
youtube ↗Agency Operations

How would you go about registering a business these days?

If you're wondering whether to wait before registering a business, wait until you have a few clients and some money flowing—maybe through PayPal or Wise—once you've shown the business model works. To set up a US business, use a service like Stripe Atlas via Join Secret (which offers a discount). Stripe Atlas handles filing and registration for a Delaware C Corp, Wyoming LLC, etc., for about $250, giving you an EIN and other benefits. After that, Stripe Atlas partners with Mercury Bank; depositing $5k–$10k can earn you a $250–$500 bonus, effectively giving you a positive ROI on incorporation. With your Stripe account already set up via Atlas, you can quickly configure payments, deposit funds into Mercury, and benefit from its automated receipts, expense tracking, and integration with accounting platforms. This is the exact stack I'd use.

business registrationstripe atlasmercury